Decks, pergolas, outdoor rooms and extensions. WorkArc builds the system for variations, progress claims and margin, inside Fergus and Xero.
They show up in almost every building business we talk to, usually after hours and usually at the owner's desk.
Every variation means re-pricing, re-scoping and paperwork. What should take ten minutes turns into two hours after dinner.
Stage invoices, photos and supporting documents. Clients expect detailed claims and the paperwork keeps growing.
The electrician is delayed, the roofer is double-booked and the client wants an update. Coordination becomes a second job.
What was in the price, what was agreed on site, which variation was approved. The answers sit in emails, texts and notebooks.
We build these around your price book and your workflow, then keep improving them every month. The examples are illustrative.
Quotes, variations and client messages are kept together. Ask what was agreed and ArcAssist answers with the source attached.
On a job · illustrativeA client asks what the pergola price included. ArcAssist pulls the quote, the approved variation and the date it was signed off.
Stage by stage, from footings to handover. ArcPulse shows cost against quote on each build, so overruns show up while there is time to fix them.
On a job · illustrativeFraming on an outdoor room is running 14 hours over. ArcPulse flags it before the cladding goes on, while there is still room to recover it.
Each client gets a view of their build: stages, photos and what happens next. Fewer calls asking where the job is up to.
On a job · illustrativeFootings passed inspection on Thursday. The client sees the photos and the next stage date in their portal, and nobody had to write an email.
Decks, pergolas, outdoor rooms and extensions compared by margin. The weekly numbers arrive without anyone building a spreadsheet.
On a job · illustrativeThe report shows covered pergolas holding margin while small extensions slip, so pricing on extensions gets fixed before the next one is quoted.
Two illustrative examples: a quote built from a builder's notes, and the kind of question ArcAssist answers from your own job history.
Covered pergola 5m x 4m over new hardwood deck, polycarbonate roof, two downlights, steps to lawn. Remove old pavers.
What did we quote the Morrisons for the outdoor room?
$48,200 ex GST for a 6m x 4m enclosed outdoor room with bifold doors, plus variation V-02 for an extra power circuit at $1,180, approved on site.
Source · Quote Q-3104, sent 21 MayNames, figures and references above are made up to show the format. Your own quotes use your rates, your margins and your templates.
What builders usually want to know before a first call.
Ask what was agreed on any job and ArcAssist answers from the quote, the approved variations and the messages, with the source shown.
Yes. Variations are priced from your own rates and added to the job, and progress claims are raised stage by stage with the supporting detail.
WorkArc works inside Fergus and Xero, so builders keep the tools they already know and nothing gets entered twice. If you run another job system with an open API, we assess it case by case on the call.
Margin by project type, cost against quote on every open job and a weekly summary of the numbers, delivered without anyone building them.
Start with a 30-minute call. We look at how your builds run today, build the first part around how you already work, then keep improving it every month.
The parts of the system mentioned on this page, and a few short reads for owners.
We build inside Fergus and Xero, so your crews and office keep the tools they know. The quote, the job and the invoice stay in one flow, with nothing entered twice.
How we work inside themEvery trade quotes, runs and loses margin in its own way. The system is built around yours.
Thirty minutes on how your building business quotes, runs and tracks jobs today. We'll show you what we'd build first, using your own jobs. We work with a small number of businesses at a time.
