Concrete, fibreglass or plunge. WorkArc builds the quoting, follow-up and project tracking behind your pool builds, inside Fergus and Xero.
They show up in almost every pool building business we talk to, usually after hours and usually at the owner's desk.
Excavation, shell, plumbing, electrical, paving and landscaping. Six or more trades and dozens of decisions shape every price.
Resource and building consents add months and paperwork, and the client still wants updates throughout.
On an $85k project a missed line is expensive. Every component, trade and compliance item needs costing properly.
Builds run three to six months with milestones, progress payments and trade coordination to track the whole way.
We build these around your price book and your workflow, then keep improving them every month. The examples are illustrative.
Every trade and stage priced from your own costs and margins, laid out ready for staged progress claims.
On a job · illustrative8m x 4m concrete pool: excavation, shell, plumbing, electrical, tiling, coping, filtration and glass fence, priced and split into claim stages.
Pool decisions take weeks. ArcChase keeps each one in view through design, consent research and budget sign-off, with the next step ready.
On a job · illustrativeAfter the consultation and quote, ArcChase lines up the next steps over the following weeks: design options, a consent check-in, a note on start dates.
Stage, cost against quote and upcoming milestones for each pool in one view, so drift shows early.
On a job · illustrativeOne pool at tiling, one with plumbing rough-in done and electrical next, one waiting on consent. ArcPulse shows all three with margin on each.
Each client sees their stage, photos and next milestone, so a three-month build doesn't mean three months of phone calls.
On a job · illustrativeThe shell is poured on Monday. The client sees the photos and the tiling date in their portal the same afternoon.
Two illustrative examples: a quote built from a pool builder's notes, and the kind of question ArcAssist answers from your own job history.
8m x 4m concrete pool, tiled interior, glass pool fencing 24LM, filtration system, coping and surrounds.
Where is the Castellano pool up to, and what has been claimed?
Shell complete and plumbing rough-in done. Claims 1 and 2 are paid, $38,250 of $85,000. Claim 3 falls due when tiling starts on the 18th.
Source · Job J-4410, updated 11 OctoberNames, figures and references above are made up to show the format. Your own quotes use your rates, your margins and your templates.
What pool builders usually want to know before a first call.
Yes. Quotes cover every stage and trade, from excavation to fencing, and are structured for progress claims.
ArcChase keeps every pool enquiry in view over the weeks it takes, with the next step ready. Pool decisions take time, and the builder who stays in touch usually wins the job.
Yes. Cost against quote is tracked stage by stage across the whole project, so you see progress and margin in one view.
WorkArc works inside Fergus and Xero, so pool builders keep the tools they already know and nothing gets entered twice. If you run another job system with an open API, we assess it case by case on the call.
Start with a 30-minute call. We look at how your builds run today, build the first part around that, then keep improving it every month.
The parts of the system mentioned on this page, and a few short reads for owners.
We build inside Fergus and Xero, so your crews and office keep the tools they know. The quote, the job and the invoice stay in one flow, with nothing entered twice.
How we work inside themEvery trade quotes, runs and loses margin in its own way. The system is built around yours.
Thirty minutes on how your pool building business quotes, runs and tracks jobs today. We'll show you what we'd build first, using your own jobs. We work with a small number of businesses at a time.
