WorkArc builds the quoting, follow-up and margin system behind your landscaping business, inside the Fergus and Xero setup you already run.
They show up in almost every landscaping business we talk to, usually after hours and usually at the owner's desk.
Retaining plus paving plus planting means three sets of numbers on every job, and hours at the desk to get them right.
Timber, aggregate and plant prices shift. A quote built on last month's rates can be out of date before it is sent.
Site visit in the morning, quote expected that night. Complex landscape jobs need careful pricing and clients won't wait for it.
Summer brings 60-hour weeks and winter is for planning. Without a clear pipeline, it is hard to see what next season looks like.
We build these around your price book and your workflow, then keep improving them every month. The examples are illustrative.
Retaining, paving and planting are priced from your own price book and supplier rates, so the quote goes out the same day and the numbers hold.
On a job · illustrativeNotes read: 12m retaining, 85sqm brick paving, 15 plants plus irrigation. ArcQuote turns that into one quote with materials and labour priced at your rates.
Excavation done, retaining complete, paving under way. ArcPulse tracks cost against quote on each job and flags the ones drifting over budget.
On a job · illustrativeA retaining job has used 80% of its labour budget with the wall two-thirds built. ArcPulse flags it on Tuesday, while there is still time to act.
The big retaining wall quote from last week stays in your sales view with its next step, so it doesn't go quiet while you are on site.
On a job · illustrativeA landscape package goes out Monday. By Thursday it shows as quiet in ArcChase with a check-in drafted, and the client's questions land back on the same record.
Retaining walls, garden makeovers and paving side by side. The weekly report shows where the margin really sits, without anyone building it.
On a job · illustrativeThe report shows retaining walls holding 31% margin and planting-only jobs at 12%, so next season's marketing goes where the money is.
Two illustrative examples: a quote built from a landscaper's notes, and the kind of question ArcAssist answers from your own job history.
Timber retaining wall, 12m x 1.2m high. 250 SED posts, pump mix. 1.7 t on site.
What did we quote the Whitfields for the back garden?
$23,640 ex GST: 9m timber retaining at 1.0m, 42sqm exposed agg patio and planting to the east border. Accepted, with excavation priced as a provisional sum.
Source · Quote Q-2291, sent 3 FebruaryNames, figures and references above are made up to show the format. Your own quotes use your rates, your margins and your templates.
What landscapers usually want to know before a first call.
Yes. Retaining, paving, planting and irrigation go into one quote, each priced from your own price book and supplier rates.
No. The system is built inside the tools your team already uses, so quoting, follow-up and reporting fit how you already work.
WorkArc works inside Fergus and Xero, so landscapers keep the tools they already know and nothing gets entered twice. If you run another job system with an open API, we assess it case by case on the call.
Start with a 30-minute call. We look at how the business runs today, build the first part around how you already work, then keep improving it every month.
Yes. Most landscapers start with quoting and follow-up, then add margin tracking and reporting once those are paying for themselves.
The parts of the system mentioned on this page, and a few short reads for owners.
We build inside Fergus and Xero, so your crews and office keep the tools they know. The quote, the job and the invoice stay in one flow, with nothing entered twice.
How we work inside themEvery trade quotes, runs and loses margin in its own way. The system is built around yours.
Thirty minutes on how your landscaping business quotes, runs and tracks jobs today. We'll show you what we'd build first, using your own jobs. We work with a small number of businesses at a time.
